Transfer Rules of Teachers 2023 Check Online

If you are a teacher, a profession regarded as sacred in Pakistan, it is essential to be familiar with the rules and regulations that are being implemented in the Punjab Education Department for the year 2022-23. We are providing some guidelines to help you comprehend the process of E-transfer based on compassionate grounds.

 E Transfer 2023 Teachers General Rules

Teacher Requirement in Schools:

  • The number of teachers needed for independent elementary schools (including grades K to 5) is provided in the following manner:

Teachers Allocation Criteria for Stand-alone Primary Schools

Primary (K to 5) Enrolment Range Required Teachers1
1 – 80 3
81 – 120 4
121 – 160 5
  • The number of teachers (PST/ESE) needed for the primary sections of non-primary schools (including elementary, secondary, and higher secondary) is provided in the following manner:

Teachers Allocation Criteria for Primary Section of non-Primary Schools

Primary (K to 5) Enrolment Range Required Teachers (PST/ESE)
1 – 80 3
81 – 120 4
121 – 160 5

 

  • The number of teachers (EST/SESE) needed for schools that have classes in elementary grades (6, 7, and 8) is provided as follows:

Teacher Allocation Criteria for Elementary Section (6, 7 & 8)

# of Sections (in 6, 7 8)2 Required Teachers (EST/SESE) based on Subject Group
Arabic Drawing ComputerScience Arts / English / General /Oriental / Urdu / Vernacular Maths / Science /Science/Maths
33 1 1 1 2 1
4 1 1 1 2 2
5 1 1 1 3 2
6 1 1 1 3 3
  • Additionally, in the case of elementary schools, only one teacher will be needed for the position of SSE/SST (without subject), which is the role of the school head.
  1. This requirement applies not only to PST/ESE but includes all teachers and sanctioned positions for stand-alone primary schools.
  2. Each section will be composed of 60 students, meaning that for every 61st student, a new section will be established to determine the necessary teacher allocation.
  3. A minimum of three sections will be considered, regardless of the enrollment size.

For schools with secondary classes (9 & 10), the number of required teachers (SST/SSE) is provided as follows:

Teacher Allocation Criteria for Secondary Section (9 & 10)

# of Sections (in 9 & 10) Required Teachers (SST/SSE) based on Subject Groups
ComputerScience Arts / English / Urdu Science Maths /Physics/Maths
24 1 2 1 1
3 1 3 1 1
4 1 3 2 1
5 1 4 2 1
6 1 4 2 2
  • The number of teachers (SST/SSE) needed for physical education in the EST/SESE category is provided as follows:

Teacher Allocation Criteria for EST/SESE Physical Education Teachers

Total Enrollment of School Required EST/SESE Physical Education Teachers
0 to 1000 1
More than 1000 2
  • Moreover, in addition to the requirements stated in the aforementioned tables, it is necessary to maintain a minimum number of teachers in all schools as follows:
  • Stand-alone primary schools must have a minimum of 2 teachers present.
  • Primary sections of non-primary schools must have a minimum of 2 PSTs/ESEs present.
  • Elementary schools (or elementary sections of schools) must have a minimum of 3 ESTs/SESEs present.
  • Secondary schools (or secondary sections of schools) must have a minimum of 2 SSTs/SSEs present.

Enrollment numbers will be based on a benchmark determined by 5 Computer Science teachers (EST/SESE & SST/SSE), and computer science teachers will only be required in schools with computer labs.

Regarding teacher requirements, schools will be divided into three categories for each subject group:

  • Category Red: At least one teacher is required.
  • Category Orange: At least one teacher is needed.
  • Category Green: The number of teachers required is precisely determined.

Teachers are allowed to transfer out from the orange category and transfer in to the red category.

  1. A minimum of two sections will be considered regardless of enrollment.
  2. Unless specified otherwise, the benchmark will be based on the previously conducted school census. For schools that did not submit this census, the benchmark will be determined based on the current SIS (Student Information System) enrollment.
  3. The presence of a computer lab will also be assessed based on the previously conducted school census or the current SIS data for schools that did not submit the census.
  4. For a teacher to be considered required, they must be needed within the subject group. Similarly, for a teacher to be considered surplus, they must be surplus within the subject group and in line with point 5.
  5. Teachers are not allowed to transfer into the orange or green categories, nor are they allowed to transfer out from the red or green categories.

Designation-to-Post Inter-Transferability

  • The table below specifies the authorized positions within a school to which a teacher of a particular designation is eligible for transfer:
Teacher Designation Eligible Sanctioned Post for Transfer
PST/ESE (any subject) PST/ESE (any subject)
EST/SESE (Agriculture) EST/SESE (Agriculture)
EST/SESE (Arabic) EST/SESE (Arabic)
EST/SESE (Computer Science) EST/SESE (Computer Science)
EST/SESE (Drawing) EST/SESE (Drawing)
EST/SESE (English) EST/SESE (English) EST (General)SESE (Arts)
EST (General) EST (General) EST/SESE (English) EST/SESE (Urdu)EST/SESE (Oriental) EST (Vernacular)

SESE (Arts)

EST/SESE (Home Economics) EST/SESE (Home Economics)
EST/SESE (Maths) EST/SESE (Science)SESE (Science/Maths) EST/SESE (Maths) EST/SESE (Science)SESE (Science/Maths)
EST/SESE (Oriental) EST/SESE (Oriental)EST (General)
EST/SESE (Physical Education) EST/SESE (Physical Education)
EST (Technical) EST (Technical)
EST/SESE (Urdu) EST/SESE (Urdu)EST (General) SESE (Arts)
EST (Vernacular) EST (Vernacular)EST (General)
SESE (Arts) SESE (Arts) EST/SESE (English) EST (General)EST/SESE (Urdu)
DPE DPE
SST/SSE (any subject) SST/SSE (no subject9)
SST/SSE (Arts) SST/SSE (Arts)
  • These positions refer to the role of the elementary school principal.
Check:  KPK Summer Holidays Official Notification 2023: Vacations Schedule 
Teacher Designation Eligible Sanctioned Post for Transfer
SSE (English)SSE (Urdu)
SST/SSE (Computer Science) SST/SSE (Computer Science)
SST (Commerce) SST (Commerce)
SST (Home Economics) SST (Home Economics)
SST/SSE (Science) SST/SSE (Science)
SST (Technical) SST (Technical)
SSE (English) SSE (English)SST/SSE (Arts)
SSE (Maths)SSE (Physics/Maths) SSE (Maths)SSE (Physics/Maths)
SSE (Urdu) SSE (Urdu)SST/SSE (Arts)
SS (any subject) Dy. HeadmasterHeadmaster 10
SS (Arabic) SS (Arabic)
SS (Arts and Crafts) SS (Arts and Crafts)
SS (Biology) SS (Biology)
SS (Chemistry) SS (Chemistry)
SS (Civics)SS (Political Science) SS (Civics)SS (Political Science)
SS (Commerce) SS (Commerce)
SS (Computer Science)SS (I.T) SS (Computer Science)SS (I.T)
SS (Economics) SS (Economics)
SS (Education) SS (Education)
SS (English) SS (English)
SS (Fine Arts) SS (Fine Arts)
SS (Geography) SS (Geography)
SS (History)SS (Pak Studies) SS (History)SS (Pak Studies)
SS (Home Economics) SS (Home Economics)
SS (Islamiat) SS (Islamiat)
SS (Maths) SS (Maths)
SS (Persian) SS (Persian)
SS (Philosophy) SS (Philosophy)
SS (Physical Education) SS (Physical Education)
SS (Physics) SS (Physics)
SS (Psychology) SS (Psychology)
SS (Sociology) SS (Sociology)
  • Only permitted for both Deputy Headmaster and Headmaster roles if the teacher has served as a Senior School (SS) teacher for a minimum of 10 years (as of the final date of the application submission period) and holds the same grade as the post they are applying for.

 

Teacher Designation Eligible Sanctioned Post for Transfer
SS (Statistics) SS (Statistics)
SS (Urdu) SS (Urdu)
SSS (any subject) Sr. HeadmasterPrincipal 11
SSS (Arabic) SSS (Arabic)
SSS (Arts and Crafts) SSS (Arts and Crafts)
SSS (Biology) SSS (Biology)
SSS (Chemistry) SSS (Chemistry)
SSS (Civics),SSS (Political Science) SSS (Civics),SSS (Political Science)
SSS (Commerce) SSS (Commerce)
SSS (Computer Science)SSS (I.T) SSS (Computer Science)SSS (I.T)
SSS (Economics) SSS (Economics)
SSS (Education) SSS (Education)
SSS (English) SSS (English)
SSS (Fine Arts) SSS (Fine Arts)
SSS (Geography) SSS (Geography)
SSS (History),SSS (Pak Studies) SSS (History),SSS (Pak Studies)
SSS (Home Economics) SSS (Home Economics)
SSS (Islamiat) SSS (Islamiat)
SSS (Maths) SSS (Maths)
SSS (Persian) SSS (Persian)
SSS (Philosophy) SSS (Philosophy)
SSS (Physical Education) SSS (Physical Education)
SSS (Physics) SSS (Physics)
SSS (Psychology) SSS (Psychology)
SSS (Sociology) SSS (Sociology)
SSS (Statistics) SSS (Statistics)
SSS (Urdu) SSS (Urdu)
Dy. Headmaster,Headmaster Dy. Headmaster,Headmaster12
Sr. Headmaster Sr. Headmaster
Principal Principal13
Qari Qari
Bandmaster Bandmaster

Calculating the Score for Application Ranking:

  • For all Senior School Subject (SSS) transfers, it is required that the grade of the teacher matches the grade of the post.
  1. The teacher’s grade must match the grade of the post.
  2. The teacher’s grade must match the grade of the post.

The evaluation of applications will be determined by considering the following factors:

Distance 20 Marks

· 0.50 marks will be awarded for every kilometer beyond 8 kilometers for teachers in the tehsil cadre.

· 0.25 marks will be awarded for every kilometer beyond 16 kilometers for teachers in the district cadre.

· 0.25 marks will be awarded for every kilometer beyond 24 kilometers for teachers in the provincial cadre.

· The distance taken into consideration will be the road distance between the two schools, as determined by Google Maps, even if no teacher actually travels that distance. This calculation will be done at the time of submitting the first application for these schools, where distance score is required.

· The distance will be rounded down to two decimal places.

· The score will be calculated up to two decimal places.

· Distance marks will only be given to teachers who are currently serving in a school at the time of applying.

· Teachers applying for transfers across districts will receive a score according to the following formula:

((Tenure + Seniority + Divorce + Disability + Widow + Wedlock) / 80) * 20)

Tenure 30 marks

· The commencement date of the tenure will be either the ‘Date of Joining in School’ or the ‘Date of Appointment in Current Designation’, whichever is later.

· No marks will be allotted for the first year.

· Each subsequent year will carry a weightage of 2 marks.

· Partial marks will be given for partial years of service.

· The score will be calculated up to two decimal places.

· Tenure marks will only be awarded to teachers who are currently serving in a school at the time of applying.

Seniority 20 marks

· The commencement date for determining seniority will be the ‘Date of Appointment in Current Designation’.

· Each year will contribute 2 marks.

· Partial marks will be granted for partial years.

· The score will be calculated up to two decimal places.

Divorce 15 marks
Disability 10 marks
Widow 10 marks
Wedlock 05 marks

Applications that are not based on promotions will be ranked according to their scores, with the highest score receiving priority. Applications based on promotions will be ranked based on the following criteria:

  1. Originally stated as “The distance considered will be point-to-point between schools (based on MEA data, with an error margin of 300 meters).”
  • First, the date of the promotion order will be considered, giving preference to the earliest date.
  • Second, the seniority number of the applicant will be taken into account, giving preference to those with smaller numbers.
Check:  KPK Summer Holidays Official Notification 2023: Vacations Schedule 

In the event of a tie, preference will be given in the following order:

  • First, based on gender, with females being given priority.
  • Second, based on the date of birth as per the CNIC (Citizen National Identity Card), with an earlier date being given priority.
  • Third, based on the personnel number, with smaller numbers being given priority.

The score for distance will not be considered when comparing teachers from the same school to determine which one(s) among them should be considered for transfer out, with reference to section A.

Open Merit Applications

  • The teacher must have a minimum of one year of experience (as of the final date of the application submission period) in the current school to be eligible for consideration.
  • Applications for transfers across districts will only be accepted from teachers who are in BPS 17 and above.

Compassionate Applications

Compassionate applications will fall into four categories: Disability, Divorce, Wedlock, and Widow. Out of these categories, only Wedlock and Disability can be combined within a single application. Apart from this combination, only one category can be selected in a single application. A teacher’s transfer application based on:

  • Disability can only be processed once.
  • Wedlock can be processed multiple times, but only if the spouse is a government servant (otherwise, only once).
  • Divorce/Widow can be processed any number of times. The Widow and Divorce categories will only be available for female applicants. All compassionate application preferences must belong to the same category. When applying on compassionate grounds, the teacher requirement criteria of the current school mentioned in sections A.1 to A.5 will be waived (i.e., these five rules will not apply). For male candidates, Wedlock-based applications must be for a different district than their current one. Teachers in the tehsil and provincial cadre can only submit across-district applications based on Divorce, Wedlock, or Widow. If they choose Disability alone, they can only apply within the same district and not across districts. All across-district compassionate applications for EST, SESE, SST, and SSE will depend on the availability of initial recruitment quota for the respective designation/subject in the destination district. The rules governing this quota are defined as follows: The following subjects of EST/SESE and SST/SSE will be grouped for quota calculation:
  • EST/SESE (Arabic)
  • EST (General), EST/SESE (English), EST/SESE (Urdu), SESE (Arts), EST (Vernacular)
  • EST/SESE (Home Economics)
  • EST/SESE (Maths), EST/SESE (Science), SESE (Science/Maths)
  • EST (Technical)
  • SST/SSE (Arts), SSE (English), SSE (Urdu)
  • SST (Home Economics)
  • SSE (Maths), SSE (Physics/Maths)
  • SST/SSE (Science) For each subject group, two categories of teachers will have a quota of 50%:
  • Teachers promoted from within the district.
  • Teachers initially recruited or transferred from another district. The quota for male and female schools will be calculated separately. The quota ratio will be determined by calculating the number of teachers by subject and the total number of sanctioned posts of the same subject group (E.9.a) within the district. For example, for the position of SST (Maths) in male schools:
  • Total posts of SST (Maths) & SST (Physics/Maths): 120
  • Posts allocated for promotion: 50% of 120 = 60
  • Posts allocated for initial recruitment: 50% of 120 = 60
  • Total Teachers (promoted): 50
  • Total Teachers (on initial recruitment): 40
  • Posts available for promotion: 60 – 50 = 10
  • Posts available for recruitment/across-district transfer: 60 – 40 = 20

Mutual Applications

  1. Mutual transfer cannot take place if either of the two teachers has less than one year of remaining service or if the teacher has applied for early retirement.
  2. Mutual transfer cannot take place if a teacher has been promoted and the promotion has not been finalized.
  3. Mutual transfer cannot take place if either of the two teachers has served for less than one year (as of the last date of the application submission period) in their current school.
  4. Teachers will not be allowed to retire early within one year of completing a mutual transfer. Mutual transfer applications will only be considered if both teachers submit their applications.
  5. The designation and sanctioned posts of both teachers involved in the transfer must comply with the inter-transferability rules (section B). If a teacher is applying for a mutual transfer, they cannot simultaneously apply based on open merit or compassionate grounds.
  6. To clarify further, teachers who have transferred from a different district will be included in the recruitment quota calculation. The number of teachers will be calculated by considering all teachers of that designation and subject within the district, including those active in schools and those marked as surrendered, on administrative posts, or on disposal, except for those assigned as the head of an elementary school.
  7. The mutual transfer will only be finalized if both teachers complete the relieving/joining process. If one of the teachers fails to join within the required timeframe, the transfer order will be canceled, and both teachers will return to their original positions.
  8. Mutual applications can be made within the same district or across districts, but across-district transfers will affect the recruitment/promotion quota.
Check:  KPK Summer Holidays Official Notification 2023: Vacations Schedule 

Promotion Applications

  1. Promoted teachers can apply within the same school if there is an available inter-transferrable post according to section B. Teachers promoted from SS-17 to SSS-18 can apply for any vacant SSS-18 post in the same school.
  2. If approved, the subject of the posts will be swapped accordingly.
  3. Similarly, teachers promoted from SS-18 to SSS-19 can apply for any vacant SSS-19 post in the same school. If approved, the subject of the posts will be swapped accordingly.
  4. Transfer restrictions mentioned in section A do not apply to transfers due to promotions. Teachers promoted to BPS 15 and 16 can only apply within their current district, while teachers promoted to BPS 17 and above can apply to any district.

General Rules

  • Applications will be prioritized in the following order:
  • Teachers applying for promotions
  • Teachers applying based on open merit or compassionate grounds
  • Teachers marked as on disposal, on admin posts, or on other categories

Furthermore, teachers of the cadre ‘Ex-MCL’ in schools marked as ‘M.C Local’ will be given preference over teachers of other cadres, regardless of the application categories mentioned above.

Each teacher’s application must fall into one of the mentioned categories. Teachers must be under 60 years of age (as of the last date of the application submission period) to be eligible. Female PST/ESE teachers can apply to any school, while male teachers can only apply to male schools and female teachers can only apply to female schools.

Teachers of the ‘Ex-MCL’ cadre can only apply to schools marked as ‘M.C Local’. When applying for transfer out of a school, the teacher requirement criteria for certain subjects will be relaxed, allowing even a single teacher to apply.

Posts that are blocked by the SED or against which transfer order requests from the CEO have been received will not be available for teachers to apply.

Teachers who are restricted from applying for individual transfers can still express their willingness to transfer out of their school and provide up to ten preferences for schools that require teachers of their designation/subject. The data collected may be used later by the SED to facilitate these teachers, as per the rules and discretion of the department. During the application submission period, teachers can modify their preferences and resubmit their applications multiple times.

However, modifications and resubmissions are locked six hours before the submission deadline. During the last six hours, new applications can be submitted but submitted applications cannot be modified. Applications that are not submitted within the transfer open period will not be considered, although a grace period of 10 minutes may be provided by the department. When applying, teachers must provide at least one preference (with the option to enter multiple preferences).

The system will consider transfer options in the order of priority specified by the teacher. Once a transfer is approved by the authority, the teacher is obligated to comply with the transfer. Failure to do so may result in disciplinary action. During the application verification period, teachers can withdraw their complete application. Withdrawal or modification of preferences within the application will not be allowed, and preferences will be considered based on the priority given by the teacher during the application submission phase.

The department may conduct multiple rounds of evaluating applications, verifying information, and placing teachers on merit lists. No applications will be considered after the last placement round. During verification, the department may reset a previously approved/rejected application if deemed necessary by the verifying authority. Such applications will be reconsidered for placement in the next placement round if conducted.

If discrepancies are found in a teacher’s application/data during verification, rejecting the application by the CEO will result in the rejection of all preferences for that teacher. Similarly, if discrepancies are found in a sanctioned post vacancy, blocking the post by the SEd

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